In order to carry out the task of creating a Noark 5 extract from Documaster, there are a few steps that must be in place before this can be carried out.
1. Extracts are generated on an archive series. The series must be closed (archived) and all objects in the archive series must also be closed (archived).
2. Once this is done, the user can initiate the extraction functionality. This is done by filtering out the relevant archive series. Press the filter list "Series", select which series an extract should be generated from and press "Apply". The content of the selected series will be shown in the section below.
3. When this has been done, all cases must be marked and then press "Select all":
4. Furthermore, use the pull-down menu "Start mass update) to the right above the case files:
5. When the choice to produce Noark 5 extract is printed, a pop-up appears where the user can enter information related to the extract. These are:
- Archive creator (who created the material in the archive section)- Submitting body
- Comment (if there is anything special to be commented on about the extract)
- Contact person (if a specific contact should be added)
- Two check boxes for whether documents should be linked to and whether all document formats are to be included.
- If "all document formats" is not ticked, the user must select which formats are to be included in the drop-down menu below.
When this is done, press "Create extract". Documaster will then start the process of generating the extract. This may take some time, depending on how many objects and the amount of data in the selected archive series. The extract itself, when finished, will be stored on the file server of the Documaster instance.